Less admin before you quote

A customer asks for a quote. Missing the details you need to price it?

We organise the enquiry details and draft questions to fill in the gaps. Your team reviews the draft and decides what to send.

Save timeReady-to-review reply draftsA fixed price
I want less admin before I quote
€690excluding VAT · one-off
Fixed price
Clear, organised information
Organised details from each enquiry
A clear list of information still needed
A shared table or list for your team
Ready for your team to use
A draft email with questions for the customer
Full control over what each email says and when it is sent
A quick guide and practical walkthrough for your team

From customer enquiry to draft follow-up

  1. A team member reads a customer enquiry on a laptop.

    An enquiry arrives

    A customer email in your inbox provides the starting point for organising the details and preparing a reply.

  2. Organised enquiry details in a table on a laptop screen.

    The details are organised

    The key information is collected in a shared table or list, ready for your team to review.

  3. Draft follow-up questions in an email on a laptop.

    Follow-up questions are drafted

    You receive a clear list of the information still needed and a draft email with questions for the customer.

  4. A team member checks a reply before sending it.

    Your team decides what to send

    Your team reviews the draft, makes any changes and decides whether to send it.

Photos are illustrative. We will agree the scope using your own examples.
What’s included

What will make your team’s day easier?

Less time searching for details and writing the same questions again. We set up the solution for one type of enquiry that regularly needs extra work before you can prepare a quote.

Key details in one place

Enquiry details are collected in a shared table or list. Your team can review them without searching through the email for each piece of information.

See what’s missing at a glance

Together, we agree which details you need to prepare a quote. Missing or unclear information is flagged so your team can ask specific questions.

Start with a draft

Your team receives a draft with questions for the customer. They review and edit it instead of writing each reply from scratch.

Stay in control of customer communication

Your team decides what each email says and whether to send it. Pricing and preparing the actual quote remain their responsibility.

Tried out on your own enquiries

We test the solution together using 10–15 representative examples. Your team gets to know how it works and what it covers.

Help your team get started

We show your team how to use the solution and provide a quick guide. For 14 days after handover, we fix issues within the agreed scope.

Save timeReady-to-review reply draftsA fixed price
€690excluding VAT · one-off
I want less admin before I quote→
Scope and price

Less enquiry admin. Clear scope. Fixed price.

We set up the solution for one enquiry type, test it together using your examples and show your team how to use it.

€690excluding VAT · one-off
Save timeReady-to-review reply draftsA fixed price
I want less admin before I quote→
What’s included
  • One enquiry type

    from one email inbox, checked for suitability in advance

  • All the details in one place

    using a table or list your team already works with

  • Draft follow-up questions

    a list of missing details and an email draft to review

  • Testing with 10–15 examples

    a joint trial using representative customer enquiries

  • A walkthrough for your team

    a quick guide and practical introduction

  • 14 days of fixes

    within the agreed scope after handover

€690 excluding VAT is a one-off fee for the scope described, with no subscription payable to AKSORT. Your company’s ChatGPT subscription is paid separately. Additional inboxes, enquiry types or features are quoted separately before any extra work begins.
FAQ

What to know before you decide

How does this make handling enquiries easier? +
The details from each email are collected in one place. Your team receives a list of missing information and draft questions for the customer. They review a prepared reply instead of searching for details and writing from scratch. Together, we choose one recurring enquiry type to set this up for.
Can you improve a different process in our business? +
Yes. Handling quote requests is one example. We can also build a solution for another process in your business. We will discuss the specific case, agree the intended outcome and provide a separate scope and price.
Does the solution use ChatGPT, and who owns the account? +
Yes. The solution uses ChatGPT Work in a company ChatGPT account. If you do not already have one, creating and configuring the account in your company’s name is included in the €690 fee, excluding VAT. Your company owns the account and subscription and retains control of access and billing. The ChatGPT subscription is paid separately and is not included in the setup fee.
How will this fit into our daily work? +
We start with your email inbox and a shared table or list. Using real enquiries, we agree which details to collect and how to prepare replies. We agree the workflow and any changes needed before you commission the work.
Can information from attachments be included? +
The solution primarily uses the email text. After reviewing examples, we can also agree to include one simple PDF document type before the work is commissioned. The package does not include general document processing for scans, handwriting or complex files, or the interpretation of technical drawings.
What control does our team retain? +
Your team checks the collected details and draft email, makes any changes and decides whether to send it. They retain full control of customer communication, pricing and preparing the actual quote.
Is this a subscription? What costs extra? +
€690 excluding VAT is a one-off fee for the scope described. There is no AKSORT subscription for this setup; you pay for your company’s ChatGPT subscription separately. Additional inboxes, enquiry types or features are quoted before any extra work begins. We also agree the costs of any other tools needed before you commission the work.
What support do we receive after handover? +
You receive a quick guide and a practical walkthrough for your team. For 14 days after handover, we fix issues within the agreed scope at no extra charge. Further support and extensions can be commissioned separately at a price agreed in advance.
Let’s talk about your customer enquiries

Want less admin before you quote?

Dawid Troska
Dawid Troska · Founder of AKSORT
You will speak directly with me about making customer enquiries easier to handle.

In a 30-minute call, we will work through one of your customer enquiries. We will agree how to bring the details together and prepare follow-up questions, so your team can review a draft instead of writing each reply from scratch.

I want less admin before I quote→ Prefer to email? dawid.troska@aksort.ai30 minutes · No obligation
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